Records Management Administrator

Job types: Full-time, permanent


The Records Management Administrator will be responsible for the efficient and effective management of data records within the company. This role involves data validation, data clean-up and storage, and maintenance of data records, as well as adhering to relevant regulations and guidelines. The ideal candidate must have a strong attention to detail, a meticulous approach to data management, be proficient in Microsoft Excel and possess a logical and problem-solving mindset. You must be willing to take a competency test on Excel.


  • Data validation and data clean-up: Review and validate data records for accuracy, identifying and resolving any inconsistencies, errors, or missing information. Conduct data clean-up activities to ensure the integrity and reliability of the data.
  • Data migration: Assist with data migration efforts, ensuring the smooth transition of data from legacy systems to new Excel worksheets and applications. Collaborate with relevant stakeholders to ensure the accuracy and completeness of migrated data.
  • Data capturing and documentation: Ensure consistent data capturing and adherence to company data capturing guidelines. Collect entity data from various sources and accurately transfer it to relevant documents and systems. Identify and correct any errors or inconsistencies and report them to the appropriate parties.
  • Excel spreadsheet management: Maintain and manage relevant Excel spreadsheets, including data entry, data updates, formatting, and data manipulation. Ensure data accuracy and integrity within the spreadsheets.
  • Administrative tasks: Assist with various administrative tasks, including document control, report preparation, compilation, and sorting of data. Maintain accurate and up-to-date records to facilitate easy retrieval of information.
  • Ad hoc tasks: Handle ad hoc tasks as assigned, such as troubleshooting, and assisting with data lifecycle management. Be flexible and adaptable to changing priorities and business needs.
  • Workflow scheduling: Assist the Workflow Manager to schedule and prioritise tasks, ensuring timely completion of workflows.

Qualifications and Skills:

  • High attention to detail and a meticulous approach to data management.
  • Strong problem-solving and logical thinking abilities.
  • Quick learner with the ability to adapt to new systems and processes.
  • Proficient computer skills, particularly in Microsoft Excel.
  • Strong knowledge of general Excel formulas and functions.
  • Familiarity with data validation and data cleaning techniques.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Understanding of privacy and confidentiality requirements related to records management.

What to Expect:

  • Located in the heart of Pretoria, we offer a work environment that values the balance between dedicated effort and communal enjoyment. Interested candidates should send a resume and a cover letter that speaks to your alignment with the outlined role to 

Diversity Statement:

  • At iLEAD et al, we embrace diversity in all its forms and encourage applications from all qualified individuals.

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